W1 Virtual Office – Virtual Office FAQs
Here you will find the top questions asked by our clients about our London virtual office services.
Where is the Virtual Office address located?
The virtual office is located at our prestigious address on Piccadilly, in the heart of London’s Mayfair. Address: Dudley House,169 Piccadilly, Mayfair, London, W1J 9EH
Do you have a space that I can use to meet with clients, colleagues or business contacts?
Yes we offer three beautifully appointed meeting rooms here at the Virtual Office location, available to hire by the hour, half day or full day.
What is the difference between the address services you offer?
Registered Office address (Cost £60 + VAT per annum)
A Registered Office is a legal requirement for all companies registered at Companies House. This is where all official and statutory letters are delivered to in relation to Companies House and HMRC.
It is the official address of your company and is publicly available for all to see. This address can be different to your usual trading address. All companies are legally required to display the registered office address on business correspondence such as letters and their website. We can provide you with a prestigious London company address situated on Piccadilly in the heart of London’s Mayfair.
(This service can only be used by companies that are incorporated in England & Wales or are in the process of planning to incorporate a company in this jurisdiction.)
Business Address (Cost £280 + VAT per annum)
Place your business in the best possible location with a credible address and mail handling service.
For entrepreneurs working from home or a small office, businesses based overseas and SMEs, using our London company address for your business will provide you with a more professional image and also allow for letters and parcels to be sent to your business name at this address and forwarded (at additional cost) or collected by you from us. We also offer a scan to email facility with reasonable usage policies.
Director’s Service Address (Cost £40 + VAT per annum)
The Director’s Service address is for anyone who wants to keep their residential address private and off the public register at Companies House, by using our professional and prestigious London registered office address. All letters can be sent to this registered London address and then forwarded onto you at an additional cost.
Personal Address (Cost £280 + VAT per annum)
As an individual who may move from home to home, city to city or even go back and forth from abroad, you may require a fixed personal address which ensures all your mail is sent to one address. All letters and parcels can be sent to this London office address and then forwarded onto you at an additional cost.
Who typically uses a Virtual Office?
A virtual office can be used by anyone. Some companies, when just starting up, cannot afford costly office space that is often underused. Virtual offices are also effective when expanding, since a business presence can be made before deciding if a physical presence is necessary. They are often useful as a branch office, or as a meeting place.
So who actually uses a virtual office? Entrepreneurs, freelancers, overseas companies wanting a presence in London, small UK run businesses, to name a few.
But with a virtual office saving so much on the cost of overheads, capital and expenses – we supply a vast range of businesses with our professional services, across a wide range of industries and sectors.
How much does it cost?
We can supply you a Registered Office address from as little as £60 + VAT per annum. But our most popular package is a full Virtual Office which includes Director’s Service Address, Registered Office, Business Address and Personal Address starting from only £500 + VAT per annum. (set up fees apply)
What is a Virtual Office?
A virtual office is a service that supplies your business with an address, giving you a presence in a location where you are not actually present. You have the amenities of an office, including a virtual receptionist for telephone answering services, postal forwarding services, plus access to meeting rooms located at the virtual address.
Consequently, the expense of a London office is essentially reduced on average by 90%, using it on a pay-as-you-go basis.
How can I pay?
Placing your order via the website – you will be redirected to a secure payment page, where you can select your preferred payment method from PayPal, ApplePay, GooglePay, WorldPay, debit card or credit card.
If you are placing an order direct with the team, we will send you an electronic invoice that has a link to our secure payment page, where you can select your preferred payment method.
Alternatively, you can come in person to our offices and pay via a card machine on site.
Is there a setup fee?
Yes – We charge a minimal set up fee of £20 + VAT, as we have to run due diligence checks as part of your account set up process.
How would we set up and what do we need to supply?
Setting up your virtual office is simple and you can place an order direct from our website check out page, where you need to fill in all the required details.
Alternatively, you can contact our team direct and we will be happy to help you place your order over the phone, via email or you can come to our offices in person (by appointment).
Placing an order with our team couldn’t be simpler. We will send you a simple questionnaire, to inform us of company details & personal details. You will also be required to supply photo identification and proof of addresses.
Once we have all the information we require, we will notify you that your account is set up and activated.
You are then set to start using your new Virtual Office services.
How do you redirect and handle my inbound calls or post?
Postal forwarding services
When we receive any mail or parcels, we will notify you via email.
You are given a few options to suit your business demands, which you can change between at your convenience at any time.
A. Securely stored and to be collected at your convenience (free of charge)
B. We can forward to you – weekly, monthly or as and when it arrives (we charge the cost of postage plus a 20% handling fee)
C. We can open, scan and email post, then forward to you or dispose by shredding, plus forward parcels – weekly, monthly or as and when it arrives (POA)
D. Please specify an alternative request and we will do our best to accommodate.
Phone answering / forwarding service
Our Telephone service will allow you to free up some time and have all your calls taken care of by one of our virtual receptionists. Any calls to your number can be redirected to a receptionist who will answer calls in your company name. This provides a better service, convincing customers to leave details and a message. The receptionist then sends you their message and contact details via email.
W1 Virtual Office – London Meeting Rooms FAQs
Here you will find the top questions asked by our clients about our London meeting rooms.
How do we find you?
Dudley House is ideally situated on Piccadilly, midway between The Ritz London Hotel and Fortnum & Mason, on the same side of the road – with an entrance door from the main street, between The Whisky Shop and Smart Turnout.
What are the closest transport links?
Excellent access to transport links, just a 3 minute walk from Green Park underground station, a 5 minute walk from Piccadilly Circus underground station, and a 17 minute walk from London Charing Cross main line station.
How many rooms do you have?
We have three beautifully appointed rooms, that can be booked by the hour, half day or full day.
What is your Max capacity?
Our three rooms are set up to accommodate 6, 10 and 12 delegates seated, or 28 as an entire venue.
Do you offer any refreshments like tea, coffee & water?
Your booking includes a serving of luxury tea, coffee, mineral water & biscuits
Can you supply Catering?
Yes, additional high quality catering can be arranged, from breakfast, lunch or canapés. Please send a request to our team via the link below and we will send you a menu and assist with your request.
Do you offer access to Wi-Fi?
Yes, we have a dedicated fibre optic broadband line, and offer Wi-Fi free of charge.
What’s included in price?
You will have sole use of the space you hire, plus we include a number of additional options FREE of charge…
A serving of luxury tea, coffee, mineral water & biscuits, Wi-Fi, Flip chart & pens, AV technology with smart UHD TV screens inclusive of connectivity options, air conditioning, writing pads & pens.
What times are available to book?
The standard opening times for bookings are hourly between 9.00am and 5.00pm, Monday to Friday. We are able to do alternative timings, including early mornings, late evenings and weekends available on request.
Do you have a reception or break out area to receive guests?
Yes we do have a reception desk and break out area, available on request.
TESTIMONIALS
Mike W
The venue itself is modern, tastefully decorated and well equipped. Certainly fit for purpose.
Raza Syed
I use this company as my virtual office and they’re great. They are available to talk to and email and offer a really personal service. Highly recommended.
Graeme Wood
Counsel,
Europa Law Barristers
When Europa law became Europa Law Barristers, we were seeking a new centrally located registered office I contacted Tom Benfield at W1 Virtual Office. I have been so impressed with the service to date. Everything has proceeded flawlessly and efficiently, and our requirements and expectations have been more than satisfied.
Linda Scott
Director,
SMBE
W1 Virtual Office is a high quality, cost-effective worry-free business partner. Boasting pristine London meeting rooms, phone and business services, it is perfect for anyone’s business needs. I highly recommend W1 Virtual Office, there are never long waits to speak with staff and they offer great business support.
Daniel Davies
Good facilities and helpful friendly staff.
Jade Kinsella
I have used W1 Virtual Office for the last 2 years and can’t recommend them enough. The service is second to none and comes at a very reasonable price for such a prestigious location.
Phillip Collins
Director,
5 Hats Ltd
In my business life, I have used a number Virtual Offices. When we founded Five-Hats.com, I had a short conversation with Tom from W1 Virtual Office about using their Virtual Office service for our business address in Mayfair, London. It didn’t take long for Tom to give me a confident feeling that W1 Virtual Office’s…
Vivienne Roberts
Director,
Aleph Contemporary
We are delighted with the incredible service, friendly and helpful team at W1 Virtual Office, who provide us with their Virtual Office Address and Meeting Rooms for hire. The fantastic London Mayfair address gives us a professional image that perfectly complements our business, and it’s offered at a great price! The meeting rooms are bright,…
Julian Kelbrick
Group Legal Services
I can highly recommend W1 Virtual Office as a meeting venue whether it is for a Board Meeting, client meeting or mediation. The chambers are well appointed with good facilities including excellent connectivity. Convenient location and within minutes of Piccadilly Circus and Green Park tubes. All the arrangements for my meeting were executed efficiently and…
Jocelyn Toonders
M-ND Media Inc
I have been using W1 Virtual Office for all of my meetings in the city and could not be happier with the service and facilities. The space is professional, modern and fully equipped with all the technical support that I need. The team at W1 Virtual Office is accommodating, efficient and supportive and I very…
AMG Direct
Fast & professional service from start to finish. The services purchased were company formation, registered office and business address. Very happy with the service so far.
